Estimated reading time: 3 minutes, 13 seconds

According to recent research by Clutch, the majority of employees (68%) say moving to a new office space has a positive effect on their work lives, often due to improvements in comfort and space provided to complete their tasks. Moving or upgrading your office space may cause distractions for employees, though, and the loss of productivity can cost your business thousands of dollars. Understanding how to prepare your company and its employees for an office move can reduce, or even eliminate, a loss of productivity.

In this article, we share four ways your office can maintain employee productivity during an office move or remodel.

Use the information to prepare for a seamless transition from your current office building to a new one.

1. Give Department Heads a Vote

Moving to a new office affects the future of your employees’ work life and commute.

Bringing employees in on the selection process can provide valuable feedback but may not be practical for businesses with a large staff.

Department heads can provide you with valuable feedback on the office space you’re considering and share feedback with your staff that sets a positive tone for the move.

Employees also report that places to relax, quiet spaces, and small collaborative spaces are the most valuable features of an office.

You can avoid lost productivity during your move by enlisting department heads to share feedback during the selection process, and encourage them to motivate their staff with positive reinforcement before, during, and after the move.

2. Prepare for Remodeling

If your new office requires remodeling, you should consider the possibility that things may not go as planned. Construction can sometimes last for months instead of weeks, posing a challenge to employees who are trying to focus, talk on the phone, or hold meetings.

Working with a commercial real estate broker can help you avoid having to work during a remodel by:

  • Helping you understand the moving process and timeline
  • Bringing more negotiating power to meetings with building owners
  • Providing advice and tips on maintaining productivity during a move

When things don’t go as planned and your employees must work during construction, consider allowing them to work remotely until the construction is complete.

3. Communicate With Employees

According to the Clutch survey, nearly 70% of employees face challenges during an office relocation, including work distractions and commuting changes that contribute to a loss of productivity.

To offset the stress and uncertainty of a move, communicate with employees regularly in the weeks leading up to moving day.

Let employees know:

  • When you’re moving
  • Who will do the moving
  • What will change

Keep employees updated on changes and as the move gets closer, hold meetings or send newsletters each week to build excitement and prepare for moving day.

4. Provide Support to Your Staff

If longer commute times pose a problem for any of your employees, consider balancing out their loss of time and increased travel expenses with a boost in income or the option to work remotely a few days per week.

Prepare for moving day by providing your employees with moving supplies, labels, and physical assistance, if needed.

Set aside the last couple hours on the day before the move to allow your staff to pack up their belongings.

Have each employee label their belongings with a personal space number. This way, professional movers can transport items to their new office area, allowing them to begin working almost immediately upon their return.

Move Offices Without Losing Productivity

Prepare for your office move by communicating with department heads and employees ahead of time.

Provide employees with remote working options if necessary, and organize the moving day by supplying boxes and labels for professional movers to carry and place.

Kristen Herhold produces research about business services and marketing topics for the Manifest, a site dedicated to helping companies learn about and partner with businesses.

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